Newsletter Guidelines

Newsletter Guidelines

Published by The Belted Gazette Staff

The following are guidelines used by The Belted Gazette newsletter editors to publish the Village monthly newsletter. Residents and community organizations submitting material are asked to follow these practices.



The Belted Gazette is an important channel of communication between the Board of Directors, Fearrington clubs and organizations, and residents of the village. The board uses the newsletter to inform residents of important issues and decisions. Clubs and other organizations report on their activities and announce upcoming events of village-wide interest. The Belted Gazette also includes features on topics of general interest to residents.

Articles for inclusion in The Belted Gazette may be submitted by members of the board or representatives of Fearrington Village clubs and organizations, or may be solicited by the editors.

Residents are welcome to suggest topics of interest to the editors and/or submit material for possible inclusion. The Belted Gazette limits the photos and artwork used in its online and print editions to work created by residents of Fearrington Village, images in the public domain that do not require attribution and/or source links, and images used with the permission of the artist/photographer.

How to Submit

Organizations, groups, clubs, community non-profits, and local government agencies wishing to publicize an upcoming event or add an event to the monthly calendar should submit this content using the Announcement Submission Form (may be downloaded from the website or requested from the editors).

Individuals interested in writing an article of general interest to the Fearrington community should submit their ideas for approval using the Feature Article Request form (may be requested from editors).

Photographs and Other Images

Do you have photographs or other images to accompany an article, or for consideration otherwise? Please review the Photo Submission Guidelines.

Monthly Deadline.

Announcements deadline:  Content must be received by midnight of the 15th of the preceding month; submissions received earlier than the deadline are welcome and appreciated.

How to Submit & Forms to Use

Feature article deadline:  Articles approved for publication must be received by midnight of the 10th of the preceding month.

Frequency: Notices of coming events may appear in The Belted Gazette (and/or its Calendar) up to two times; once the during the month before the event and once during the month of the event.

FHA committee submissions:  Content from FHA Board committees should be submitted through the board member responsible for the committee.

Submissions, feature article ideas, and requests for any of the above listed forms, should be sent to

Publication & Distribution

Publication: The Belted Gazette is published every month except August and is distributed a few days before the beginning of the month. Residents registered in the FHA Directory are sent The Belted Gazette by email.

Current and back issues of the newsletter can be found on the FHA webpage ( under the Belted Gazette Newsletter heading on the main menu.

Size of Submissions

Official FHA content has no space limitations imposed.

Fearrington groups and clubs, as well as outside groups or charities, are encouraged to submit content of 150 words or fewer.

All content may be edited for space and clarity if needed.

Unacceptable Content

Due to limitations of space and time, the following content is generally not suitable:

  • Reprints from other publications
  • Letters to the editor
  • Commercial advertising
  • Advocacy or political articles
  • Obituaries
  • Personal thank-you notes
  • Commentaries from individuals

Decisions concerning suitability will be made by the The Belted Gazette editors.

Editorial Decisions

All editorial decisions are at the discretion of the editors with guidance from the FHA Director of Communications. Questions or comments should be sent by email to